Once you have created your event, you can invite other businesses to trade at it or businesses can join/request to join your event (depending on the event permissions).

Business Requests to Join Event

If your event is 'Open' or 'Closed', any business can find and make a request to join your event and be listed as a trader at the event on Roving Trader Tracker.


  • If your event is 'Open' - any business can sign up to say they are trading at your event and the business is automatically displayed.
  • If your event is 'Closed' - any business can search for and request to join your event and you, as the event organiser, must accept the invitation. If the event organiser invites a business to a 'Closed' event, the business must accept the invitation for the business to be listed as trading at the event.
  • If your event is 'Private' - traders cannot search/see your event (as a trading opportunity) and they must be invited to trade at the event by the event organiser.

Accepting Business Request (Closed Events)

When a business requests to join your event, you will receive an email notification with a link taking you directly to the 'Invited businesses' page where you can approve/deny the request to join your event.


To accept/deny a request from a business to join your event:


  1. Either click the link in the email or click the 'Invited businesses' next to the event name from 'My Events':


       


  1. To approve / deny the request, click the Green Tick or the Red Cross in the 'Accept' column:


       


  1. If you approved the request, the business will now be listed on your event page on Roving Trader Tracker and your event will appear in the businesses location timeline on their business listing.

Inviting Businesses to Events

As an event organiser, you can invite businesses to trade at your event. You can either do this from the Roving Trader Tracker website itself, allowing you browse and search for traders, or you can invite traders directly from 'My Events'.

Inviting Businesses from the Roving Trader Tracker Website

To invite a business from the website, you can either search for the business location in the directory that you wish to invite or from the map and then click the 'Invite to event' button:



In the pop-up that appears, select which event you want to invite the business to and click 'Send' to send the invitation to the business:


Inviting Businesses from 'My Events'

To invite a business directly to your event by name, click the 'Invited businesses' link from 'My Events':


       


Start typing the name of the business you wish to invite to the event and then select it from the dropdown box that appears:



Then select which business location you wish to invite to the event and click 'Invite' to send the invitation to the business:


 


The business will receive an email notification and can choose to accept / decline the invitation.